04
Prepare the space before the celebration
The right production plan starts with the room. In Las Vegas, resort ballrooms, private lounges, off-Strip event spaces can have very different arrival routes, setup windows and sound policies. If guests are traveling from Henderson or North Las Vegas, include practical arrival directions with the invitation. Ask the venue about available power, delivery access, approved suppliers and where equipment can wait before installation. Keep photo queues away from service doors and emergency exits. An outdoor idea also needs a workable weather alternative, not just a hopeful forecast. Resort ballrooms may require approved vendors and scheduled loading access. Confirm rigging, power and sound policies before adding a searchlight or live band.